Automated Reference Checking for Healthcare — From Just 99p

Who uses RefAssure for healthcare reference checking?

RefAssure is used across the UK healthcare sector by organisations that need fast, consistent and documented employment references. Whether you're recruiting nurses, carers, clinical staff, or administrative roles within healthcare settings, RefAssure gives you a standardised process that satisfies regulators and speeds up onboarding.

Care homes & residential care providers

Care homes face constant CQC scrutiny on their recruitment processes. RefAssure provides the timestamped audit trail care home managers need to demonstrate safer recruitment compliance during inspections. At 99p per reference, it's affordable even for independent care homes with tight budgets.

Healthcare recruitment agencies

If you're placing nurses, HCAs, or locum staff into hospitals, clinics or care settings, you need references completed quickly. RefAssure automates the chasing so your consultants aren't spending hours on the phone. Process hundreds of references a month at a fraction of what competitors charge.

NHS suppliers & framework providers

Organisations supplying staff into NHS trusts need robust, documented screening processes. RefAssure's PDF reports with full audit trails support your framework compliance requirements and give NHS clients confidence in your screening standards.

Private clinics & dental practices

Private healthcare providers recruiting clinical and support staff need employment references as part of their pre-employment checks. RefAssure makes it simple — add the candidate, send the request, and the referee completes it online at their convenience.

Domiciliary care providers

Home care providers recruiting carers who work unsupervised in people's homes need thorough screening. Automated reference checking with a clear paper trail protects your organisation and your clients.

Supporting CQC safer recruitment and healthcare compliance

The Care Quality Commission (CQC) requires healthcare providers to follow safer recruitment practices. This includes obtaining employment references for all staff working in regulated activities. CQC inspectors look for evidence that references have been obtained, documented, and filed appropriately.

RefAssure supports this by providing a consistent, automated process that produces timestamped PDF reports for every reference. Each report includes the date the reference was requested, when the referee responded, the questions asked, and the answers given — creating a clear, auditable record that demonstrates your compliance with safer recruitment requirements.

For healthcare organisations working within NHS frameworks, Skills for Care guidelines, or local authority commissioning requirements, having documented, structured reference checks is increasingly expected as standard. RefAssure helps you meet these expectations without adding administrative burden to your team.

Beyond regulatory compliance, thorough healthcare reference checking protects your patients, your staff, and your organisation's reputation. A structured reference process helps identify candidates whose employment history doesn't match their application, flags potential concerns early, and gives you documented evidence of due diligence.