Agency healthcare worker references — NHS-compliant evidence for every placement

What NHS trusts expect from agencies on reference checking

NHS trusts retain safe recruitment responsibility for all workers on their sites regardless of whether they are directly employed, bank or agency-supplied. Most NHS trust agency agreements specify that supplying agencies must have completed NHS Employment Check Standards-compliant pre-employment checks before any worker is placed. For employment references, this means written references, safeguarding questions, professional conduct assessment and documented audit trail. Agencies that cannot produce this evidence risk losing NHS framework positions.

Generating shareable reference evidence for NHS hirer compliance

RefAssure generates a PDF for every completed reference containing the full written reference, candidate consent record, professional conduct responses, safeguarding suitability answer and complete timestamped audit trail. Healthcare agencies can share this PDF with NHS trust hirers as evidence of compliant reference checking — satisfying NHS framework audit requirements and demonstrating best practice safe recruitment.

For high-volume healthcare agencies placing hundreds of workers per month, RefAssure provides an economical, scalable reference checking solution. No per-user fees — the whole agency team works from one account with pooled credits. From 99p per reference with no subscription, cost scales exactly with placement volume. Credits never expire, making it suitable for agencies with seasonal placement peaks.