Employment reference check software built for UK organisations
RefAssure automates every stage of employment reference checking — candidate consent, referee requests, automated chasing, PDF reports and audit trails. Self-serve from 99p per reference. No demo, no subscription, no contract.
What is employment reference check software?
Employment reference check software replaces the manual process of requesting, chasing and compiling employment references. Instead of HR teams or recruiters drafting individual emails, following up by phone and formatting responses into reports, the software handles everything automatically after a 2-minute initial setup per candidate.
RefAssure goes beyond basic automation. Before any referee is contacted, the software collects written, timestamped consent from the candidate — a GDPR requirement that most manual processes and many reference checking platforms skip. This consent is stored and included in every PDF report, giving UK organisations the documented evidence they need for compliance, audits and regulatory inspections.
The result is a faster, more consistent, fully documented reference process that costs a fraction of subscription-based alternatives.
What RefAssure employment reference check software includes
Every feature included on every credit. No premium tiers, no add-ons.
Candidate consent — automatic
Before any referee is contacted, the candidate gives written, timestamped consent by email and SMS. Stored permanently. Included in every PDF report.
Custom reference templates
Build templates for different roles and sectors. Up to 25 questions — ratings, yes/no, text, dates. Saved and reusable across your team.
Automated email & SMS chasing
5 email chasers + 2 SMS reminders sent automatically over 12 days. Zero manual effort after setup.
Professional PDF reports
Full referee responses, consent record and timestamped audit trail compiled automatically into a professional PDF on completion.
Unlimited team members
Your entire HR team or recruitment consultancy on one account. Shared credit pool — no per-seat fees ever.
UK GDPR compliant
UK data hosting, encrypted connections, candidate consent, lawful basis, full audit trail. Built for UK compliance requirements.
Employment reference check software for every sector
Different sectors have different compliance requirements. RefAssure supports them all.
Recruitment Agencies
Multi-sector reference checking at volume — consistent process for every placement.
HR Teams & Employers
Standardise your pre-employment reference process across every hire and department.
Care Providers
CQC-compliant employment references with full audit trail for safe recruitment.
Education Providers
KCSIE-compliant references with candidate consent for schools, MATs and agencies.
Healthcare Employers
Pre-employment references for clinical and non-clinical NHS and private healthcare roles.
Temp & Industrial
High-volume fast-turnaround reference checking for temp, warehouse and logistics.
Employment reference check software for UK organisations — the complete guide
When organisations search for employment reference check software, they are typically looking for a solution to one of three problems: the time their HR team or recruiters spend chasing referees manually, the inconsistency of their current reference process, or the compliance gaps in their documentation. RefAssure is built to solve all three.
What employment reference check software should actually do
Good reference check software should handle every stage of the process without manual intervention after the initial setup. This means collecting candidate consent before any referee is approached, sending branded reference requests instantly, chasing non-responders automatically, and compiling responses into professional reports with a documented audit trail.
Many platforms only automate the sending stage — leaving chasers, consent collection and report generation as manual tasks. RefAssure automates the entire workflow end to end. The only manual step is adding the candidate, which takes under 2 minutes.
Employment reference software vs enterprise platforms — the cost difference
Enterprise employment reference check software — from providers like Xref, Zinc and Reed Screening — typically requires a demo before you can see pricing, and charges monthly subscription fees of £50 to £500 before you have sent a single reference. Per-reference fees of £3 to £8 then stack on top. For a mid-sized agency or HR department, this can amount to £5,000 to £10,000 per year.
RefAssure charges from 99p per reference on a pay-as-you-go basis with no monthly subscription. For the same agency processing 100 references a month, this represents a saving of over £400 per month compared to a typical subscription platform — while including more features as standard, including automated candidate consent which most enterprise platforms do not offer by default.
Self-serve employment reference software — no demo required
Most enterprise reference checking platforms require you to speak to a sales team before you can start. RefAssure is entirely self-serve. Create an account, buy credits from 99p each, and send your first employment reference within minutes. No demo, no sales call, no contract, no waiting. This makes it accessible to organisations of any size — from a single-person HR team at an SME to a national recruitment agency with fifty consultants.
Employment reference check software — questions answered
Employment reference check software automates the process of requesting, collecting and reporting on employment references. Instead of manually emailing referees, the software sends requests instantly, follows up automatically, and generates structured PDF reports. RefAssure also collects written candidate consent before contacting any referee — satisfying GDPR requirements that most manual processes miss.
Good employment reference check software should include: automated referee requests, candidate consent collection, automated email and SMS chasing, customisable question templates, professional PDF report generation, a full timestamped audit trail, and UK GDPR compliance. RefAssure includes all of these on every credit — no premium tiers, no add-ons.
RefAssure charges from 99p per reference with no monthly subscription. Credits start at £9.99 for 10 references and never expire. There are no contracts, no per-user fees and no setup costs. Most alternative platforms charge £50 to £500 per month in subscription fees plus £3 to £8 per reference.
Yes. RefAssure is used across recruitment agencies, HR departments, care providers, schools, healthcare organisations and any UK employer that processes pre-employment references. For regulated sectors, the platform provides KCSIE-compliant candidate consent for education and CQC audit trail documentation for care.
Not with RefAssure. Most enterprise reference check platforms require a demo before you can see pricing or start. RefAssure is self-serve — create an account online, buy credits from 99p each, and send your first reference within minutes. No demo, no sales call, no waiting.
More from RefAssure
Employment reference check software.
Self-serve. From 99p.
No demo. No subscription. No contract. The complete reference checking workflow — automated end to end, from 99p per reference.
From 99p per reference · No monthly fees · Credits never expire · UK data hosting