How do you run bulk reference checks for hundreds of candidates?
A peak intake, a new contract, a site opening. Here is how to clear a big batch of references without a team of chasers.
How do you run bulk reference checking for a large intake?
Bulk reference checking works when each reference runs on its own. Collect referee details at registration, send each candidate's requests, then let automatic reminders do the chasing while you watch one dashboard. With RefAssure every reference gets 5 emails and up to 2 texts over 12 days, and credits drop to 80p each when you buy 250.
Four steps to clear a big batch.
Collect details early
Ask for referee names, work emails and mobiles at registration, not after the offer. Missing details stall more batches than slow referees.
Pick one template
Use the same template for the whole intake so every reference asks the same questions and reads the same way.
Send and step back
Each candidate gives consent online, then their referees are contacted. Every reference runs its own reminder schedule.
Work the exceptions
Spend your time on bounces and silent referees. Everything else is moving on its own.
One screen for the whole intake.
The dashboard shows what is live, pending and awaiting, so a team lead can see where the batch stands at a glance.
- Unlimited team members share one pool of credits
- Bounced requests flagged, most within minutes
- Told after day 12 if a referee stays silent, so you can add another
- A signed PDF filed as each reference completes
Volume pricing without a contract.
Buy credits as you need them. They never expire, and no VAT is added.
100 credits
£85, which works out at 85p per reference.
250 credits
£200, which works out at 80p per reference.
No monthly fee
Quiet month? You pay nothing. Credits wait for the next intake.
First one free
Try the full process on one reference before you buy.
Hundreds of chases, none by you.
Each reference gets 5 emails and up to 2 texts over 12 days and stops the moment the referee replies. 4 in 10 of our completed references came back after an automatic reminder.
Bulk reference questions
More in the full FAQs.
Is there a limit on how many references can run at once?
You can send as many references as you need. Each one runs its own reminder schedule, so fifty in flight takes no more of your time than five.
How long does a large batch take?
It depends on your referees. Across 229 completed references the median was about 23 hours and half came back within 24 hours. A batch finishes when the slowest referees do, which is why the reminders matter.
How do I set up candidates?
Each candidate is added with a short form: their details, their referees and the template to use. The time saving in a bulk intake comes after sending, when the chasing runs without you. See how it works.
What does bulk reference checking cost?
Credits cost from 99p down to 80p each, with 250 credits for £200. There is no monthly fee and no VAT added. See pricing or the agency cost guide.
Can several consultants work the same intake?
Yes. Team members are unlimited and share credits, so a whole desk can send and track references from one account.
What slows a bulk batch down most?
Missing or wrong referee details. A personal email address that bounces, or a referee who left the company years ago, stalls one file while the rest move on. RefAssure flags most bounces within minutes, so ask candidates for current work email addresses and mobiles at registration and fix bounces the same day.
Do all candidates in a batch need the same template?
No, but it helps. One template for the whole intake keeps answers comparable and makes review quicker. You can keep up to 10 templates per account if different roles need different questions.
What about peak season in warehousing?
The same approach works: collect details early and let the reminders run. Our peak season guide covers warehouse and logistics intakes.
Related guides
Clear the batch without the chasing.
Your first reference is free. Credits from 80p, no monthly fee, never expire.